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Purchase Orders

Purchase Order Management

  • Generate a purchase orders for central receiving or for drop shipments to the stores.
  • A single purchase orders can be generated for a single location or multiple stores
  • Purchase Order approval procedure
  • Generate new styles" on-the-fly" when making an purchase order
  • Select a vendor and sales representative for the order from your phonebook
  • Attach a vendor and remit-to company (Factor) to a brand so they automatically appear on the order
  • Categorize purchase orders by type and season
  • Vendor or remit-to's payment terms automatically apply to the order
  • Override the standard discount percentage and net days
  • Have multiple brands on a single purchase order
  • Track purchase orders by order, ship and cancel dates
  • Assign a custom purchase order # or automatically generate a sequential purchase order # for easy tracking
  • Enter special comments for each item of an order
  • Automatically generate a purchase order from a customer special order
  • Have purchase order discounts apply to your average cost of merchandise
  • Use the "Favorite-Run" feature to quickly order your most common size runs
  • Use "Best-Run" to automatically re-order the optimum number of units based upon your sales
  • Copy the previous style's size run on an order, with the touch of a button
  • View inventory on-hand information for all stores while making an order
  • Change categories and prices of existing styles at the purchase order screen
  • Remove a style from an new or existing order
  • Total ordered, received and back-ordered for each store on the order
  • Select how to print the purchase order for the stores
  • Select and consolidate Special Order Merchandise onto a single or multi store purchase order.
  • Multi select items for purchase orders

Advanced Purchase Order Management Features

Re-order with Auto Order

  • Automatically generate purchase orders by
  • Min/Max levels -Reorder items have fallen below minimum stock requirements
  • Sales velocity - Replenishing from past range of dates

Automatic Planned Distribution

  • Use the "planned automatic distribution" to generate a distribution plan based upon each stores past sales and expected inventory levels.
  • Generate a automatic distribution transfer for any location by any department, brand, season or any merchandise category.
  • Set allocation priorities by store
  • Set allocation by multiple methods including
  • Fill in from past days sales
  • Min/Max
  • Historic Sell thru from any past date range
  • Historic Sales from any past date range
  • Days of Supply
  • Min Quantity per location

Purchase Order Printouts

  • View easy-to-read purchase order printouts by size matrix or non size lineal formats
  • Purchase Order Printout options
  • Print with retail price or without
  • Print store ordering breakdown from a single order
  • Print separate orders from a single purchase order
  • Print a single purchase order with combined stores ordering totals

Advanced Purchase Order Reporting and Analysis

  • View ordered merchandise by store, vendor, brand, inventory category, size and color
  • View the retail price, cost each style ordered
  • Select report options to hide cost and total values
  • Search and sort by order, ship or cancel dates
  • Search and Sort by ordering store
  • Search and sort by merchandise
  • Search and sort by purchase order number and reference number
  • Search and Sort by season and type categories
  • Search by open, closed and overdue status
  • Or from a combination of any of the search or sort criteria

Detailed purchase orders listing report displays shipped and received by unit and cost value

  • Detailed on order report displays on order merchandise by unit and cost.
  • Monthly Order - optionally grouped by all Brand and all inventory categories. Use order, ship or cancel date and display in either cost or retail value.